Updated January 2025 

What Is The Purpose of This Policy? 

We are committed to protecting your personal information. This Privacy Policy explains how we collect, store, and use your data in compliance with the General Data Protection Regulation (GDPR). The policy outlines the rights you have regarding your personal data and how we ensure its protection. 

This policy applies to all individuals for whom we collect and process personal data, referred to as “Data Subjects” or “you.” Please review the policy to understand how and why we use your personal information. 

Data Protection Principles 

We comply with GDPR by ensuring that your personal information is: 

• Processed lawfully, fairly, and transparently 

• Collected for specified, legitimate purposes and not further processed 

• Accurate and kept up to date 

• Relevant and limited to necessary purposes 

• Retained only as long as necessary 

• Secured appropriately 

Types of Personal Information We Collect 

We collect personal information about you, including but not limited to: 

• Name, title, and contact details (address, email, phone number) 

• Membership details (type, status, preferences) 

• Other relevant details related to services and benefits provided 

We will not ordinarily collect “special categories” of sensitive data under GDPR. 

How We Collect Your Personal Information 

We collect personal information primarily through membership forms, enquiries, and direct communications. We may also receive information indirectly through networking events, third-party data providers, or public sources. 

Why We Collect and Use Your Personal Data 

We collect and use your data for the following purposes: 

• To provide and manage membership services, including events and training 

• To communicate information regarding membership benefits, updates, and opportunities 

• To comply with legal obligations 

• For legitimate business interests, such as business operations 

• To provide customer support and services related to your membership 

Legal Basis for Processing Your Data 

We process your personal data based on your implied consent. By completing a form on our website or submitting your information through other means, you are providing your consent for us to process your data for the purposes outlined in this privacy policy. This may include managing your membership, responding to your enquiries, and sending you relevant communications. You are not required to provide any personal data to use our website; however, submitting your details indicates your agreement for us to process the information you have shared. If you wish to withdraw your consent or have any concerns about how your data is being used, you can contact us at any time using the details provided in this privacy policy. 

Sharing Your Data 

We do not share your personal data with third parties unless: 

• You have consented to such sharing 

• It is necessary for the performance of a contract or to comply with a legal obligation 

• We have a legitimate interest in sharing the data 

In specific cases, we may share your data with third-party service providers, but we ensure that they treat your data with the necessary level of protection. 

Transfer of Data Outside the EU 

Your data will not be transferred outside the European Union unless we have appropriate safeguards in place to ensure its protection under GDPR guidelines. 

Data Security 

We implement technical and organisational measures to protect your personal data from unauthorised access, loss, alteration, or disclosure. We store data on secure cloud-based systems, and in specific cases, data may be stored on approved member or staff systems with written consent. 

Automated Decision-Making 

We do not use your personal data for automated decision-making, which involves processing data without human intervention. 

Data Retention 

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. If your membership is cancelled or terminated, or if you have made an enquiry without further communication, your data will be kept for 12 months unless you request otherwise. Data retention periods may vary based on legal requirements or specific contractual obligations. 

Your Rights Under GDPR 

You have the following rights concerning your personal data: 

• Access: You can request a copy of the data we hold about you. 

• Correction: You can ask us to correct inaccurate or incomplete information. 

• Erasure: You can request the deletion of your personal data in certain circumstances. 

• Restriction: You can ask us to restrict the processing of your data. 

• Objection: You can object to certain processing activities, particularly those based on legitimate interests. 

• Data Portability: You can request to transfer your data to another organisation in a commonly used format. 

If you wish to exercise any of these rights, please contact us using the details provided below. 

How to Contact Us 

If you have any questions or concerns about your personal data or this Privacy Policy, please contact: 

Data Controller: Georgina Waite 

Email: georgina@associationofbusinessmentors.org 

Address:
The Cedars, School Lane 
Great Barton, Bury St. Edmunds 
England, IP31 2RQ 

Data Protection Adviser: Jon Wellman 

Email: jon@associationofbusinessmentors.org 

Address:
The Cedars, School Lane 
Great Barton, Bury St. Edmunds 
England, IP31 2RQ 

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection issues. 

The ICO’s address:              

Information Commissioner’s Office  
Wycliffe House  
Water Lane  
Wilmslow  
Cheshire  
SK9 5AF  

Helpline number: 0303 123 1113  

Email: casework@ico.org.uk  

ICO website: www.ico.org.uk 

Changes to This Privacy Policy 

We may update this Privacy Policy from time to time. If we make significant changes, we will notify you through email or other communication channels. Please review this policy periodically for any updates. 

Cookies Policy 

We use cookies on our website to enhance your user experience. By continuing to browse the site, you consent to our use of cookies. 

• Strictly Necessary Cookies: Required for website functionality, such as login and secure access. 

• Tracking Cookies: Used for analytics purposes, such as Google Analytics. 

• Third-Party Cookies: May be used for referral and conversion tracking. 

You can manage cookie preferences through your browser settings. If you prefer not to accept cookies, you can disable them, although this may affect your browsing experience.